Therapy Business Builder
We help OT, PT, and SLP Professionals start, build, and grow their businesses.
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Solid Foundation
The focus is on helping clients build a practice that’s legally compliant, professionally sound, and ready for sustainable growth.
Business Growth
The focus is on equipping clients with the tools, strategies, and systems to grow their client base, manage operations efficiently, and ensure consistent progress.
Scaling & Expansion
The focus is on helping clients transition into leaders, grow their team, and establish a scalable practice ready for long-term success.
The Program
Program Details
The Therapy Business Builder (TBB) program is designed to help therapists both establish new practices and scale existing businesses.
From the initial setup to expanding operations, TBB provides comprehensive support at every stage. We assist you in navigating compliance regulations, setting up essential systems like HIPAA-compliant phone services, CRM tools, and electronic medical records, and guiding you through the process of gaining acceptance from insurance providers.
What You Get:
- Personalized Coaching: No therapist and no business are the same. This program is individualized to each therapist and their personal and business goals. Individual and group coaching, ongoing support, monthly sessions, and tailored training.
- Compliance Support: Guidance on understanding and navigating key regulations to keep your business aligned with industry standards.
- Essential Systems Setup: Included is a HIPAA-compliant Customer Relationship Management (CRM) system with a suite of integrated features, such as phone, texting, calendar/scheduling, an electronic medical records system, and a website.
- Insurance Provider Support: Navigate acceptance with ease.
With TBB, therapists can focus on delivering exceptional client care while efficiently managing and growing their businesses.
Years in Business
Team Members
Customers
Inspired
Outline
The Three Pillars of Success
From Passionate Therapists to Thriving CEOS!
Solid Foundation
The focus is on helping Therapy Professionals build a practice that’s legally compliant, professionally sound, and ready for sustainable growth.
What is covered?
- Establishing key policies and procedures (P&P) tailored to each individual practice.
- Developing a compliance plan and understanding state and federal regulations, including OIG guidelines.
- Setting up basic yet scalable systems, such as HIPAA-compliant CRMs, landing pages, and intake forms.
- Navigating the difference between in-network, out-of-network, and hybrid models, with guidance on selecting the best fit for each therapists practice.
- Completing insurance credentialing, if applicable.
- Crafting a basic marketing plan to ensure therapists reach the right clients effectively.
- Evaluating and strengthening foundations for those with existing businesses to ensure compliance and readiness for growth.
WHY IT MATTERS?
Without a solid foundation, businesses are at risk of legal, operational, and financial setbacks. This stage ensures our practice owners understand state and federal regulations, operate professionally, and are equipped to grow.
Business Growth
The focus is on equipping Therapy Professionals with the tools, strategies, and systems to grow their client base, manage operations efficiently, and ensure consistent progress.
What is covered?
- Learning how to confidently and efficiently onboard and see clients.
- Developing effective marketing strategies focused on building trust, networking, and relationships—without overspending on unnecessary tactics.
- Enhancing client retention with streamlined system automations, paired with exceptional communication and consistent follow-up.
- Mastering documentation and billing processes to gain a comprehensive understanding of financial workflows—including EOBs, claims, and reimbursements—empowering therapists to effectively manage, hire, or supervise billing support.
- Utilizing a therapy-focused customer management system to implement systems and automations that save time and reduce manual tasks, such as appointment reminders, follow-ups, and client tracking.
- Establishing and tracking key performance indicators (KPIs) to measure progress, evaluate success, and pinpoint areas for improvement.
- Developing financial literacy to ensure therapists understand profit and loss (P&L), set effective pricing strategies, manage savings for reinvestment, and prioritize paying themselves appropriately for their work.
- Implementing time management and prioritization strategies to efficiently balance client care and business operations.
WHY IT MATTERS?
At this stage, it’s not just about seeing clients but growing a business that runs efficiently and sustainably. This pillar equips therapy professionals with the knowledge and systems to provide excellent care, manage their operations, and grow without unnecessary stress or burnout.
Scaling and Expansion
The focus is on empowering Therapy Professioals to evolve into effective leaders, expand their teams, and create a scalable practice built for long-term success—transforming from therapists working in their business to visionary CEOs leading their practice.
What is covered?
- Adding administrative support to offload non-revenue-generating tasks.
- Hiring and onboarding new team members (e.g., therapists, assistants).
- Enhancing systems and automations for greater efficiency and scalability.
- Learning when and how to outsource tasks like marketing, billing, or additional admin work.
- Strategizing for future growth (e.g., expanding services, opening new locations, or specializing).
WHY IT MATTERS?
Without a solid foundation, businesses are at risk of legal, operational, and financial setbacks. This stage ensures our practice owners understand state and federal regulations, operate professionally, and are equipped to grow.
Seamless Transition and Ongoing Value
Comprehensive Benefits:
Therapists gain access to a wealth of resources and benefits aimed at optimizing their business operations and maximizing their success. This includes:
- Network of Like-Minded Therapists: Connect with and gain support from a community of fellow private practice professionals.
- Integrated Solutions: Our program includes essential tools such as EMR (Electronic Medical Records) and CRM (Customer Relationship Management) systems, eliminating the need for therapists to source these services separately.
- Trainings and Education: Members receive access to ongoing trainings and educational resources, ensuring they stay up-to-date with the latest industry trends and best practices.
- Personalized Coaching: Individual coaching sessions provide tailored guidance and support to help therapists achieve their unique business goals.
- Exclusive Discounts and Partnerships: We’ve partnered with industry-leading providers to offer exclusive discounts and benefits to TBB members, maximizing the value they receive from the program.
Ensuring ROI and Minimizing Costs:
We understand the importance of delivering a tangible return on investment (ROI) for our members. By keeping therapists informed, equipped, and supported, we empower them to make informed decisions, avoid costly mistakes, and drive growth in their businesses. The time saved alone by accessing our comprehensive resources and expertise is invaluable, not to mention the significant cost savings on attorney fees, education, coaching, and potential errors.
Flexibility for Long-Term Growth:
While our commitment is to provide ongoing support for their long-term growth, we understand that individual needs may change over time. If therapists decide to transition out of the program, they have the flexibility to do so. Our goal is to empower therapists to make the best decisions for their businesses while ensuring they have the resources and support they need for success, both now and in the future.
Avoid Costly Mistakes
Invest in Your Success
Many therapists try to start and build their businesses alone, thinking they’re saving money. Our founder once did the same and faced costly mistakes. She discovered that coaching and mentorship are strategic investments, not expenses.
At Next Level OT, we know the challenges of entrepreneurship firsthand. Our program equips you with the tools, resources, and expertise to succeed in the competitive healthcare industry. The value of our program far exceeds its cost, saving you time and preventing expensive errors.
Don’t let the idea of saving money upfront hinder your long-term success. Invest in your future with Next Level OT. Join our program today and start building the business of your dreams.
Testimonials
Success Stories
Discover how our clients have transformed their practices and achieved remarkable success. From enhancing patient outcomes to expanding their business reach, these stories showcase the powerful impact of our tailored strategies and expert guidance.
Get Started
Ready to take the first step toward transforming your therapy practice? Fill out our contact form below to apply for our Therapy Business Builder program. Let’s work together to build a strong foundation or accelerate the growth of your business. We look forward to supporting you on your entrepreneurial journey!
Next Level Therapy Private Practices
Directory
Whether you’re searching for an expert therapist in your area or seeking to join a private practice that truly values you, these practices are committed to delivering care that’s a cut above. Discover a network of therapy businesses that are, quite literally, Next Level!”
Want More Help to Start or Grow Your Business?
We are your go-to resource for helping therapy professionals start and build their own businesses. Whether you are just starting out or have had your business for years and need to move it to the next level, we are here for you. At Next Level, we stand out by working with a dedicated team and collaborating with other industry experts to provide unparalleled support. Let us guide you on your journey to success and help you reach your professional goals.